Exhibitors Checklist

Third party companies, who are not official AAP vendors, may solicit exhibitors for room reservations, lead retrieval units, list rentals, and other trade show products and services. These organizations may misrepresent themselves as AAP official vendors. Exhibitors may be contacted by fax, email, or phone with offers for cut-rates services. If you receive an email or telephone call from a company trying to solicit any of these services to you; please note these are not official authorized vendors of the AAP.

Maritz is AAP’s official vendor for Registration & Housing.

Architectural Booth Drawing – required for all booths 400 sq feet or larger – deadline September 4
Seattle Convention Center – Official Food & Beverage vendor (Aramark) – In-booth Catering Order Form
Certificate of Insurance Details (required for participation)
- RainProtection Insurance Order Form including link (for exhibitors who do not have insurance)
  - Sample COI
Function Request Form
Exhibit Hall Meeting Room Rental – deadline September 4
IAEE Display Guidelines
Exhibitor Service Online Kit – Coming July 27, 2026
- Official General Service Contractor – The Expo Group (TEG)
- Contact: Customer Service [email protected] for more information.
Registration for Badges and Housing
Rules and Regulations

Questions? Contact AAP’s Exhibits Manager Marge Palonis, CEM at [email protected].

The AAP is an ADA CERP® recognized education provider.

EXHIBITORS CHECKLIST

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Exhibitors Checklist

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