Exhibitor General Information

Third party companies, who are not official AAP vendors, may solicit exhibitors for room reservations, lead retrieval units, list rentals, and other trade show products and services. These organizations may misrepresent themselves as AAP official vendors. Exhibitors may be contacted by fax, email, or phone with offers for cut-rates services. If you receive an email or telephone call from a company trying to solicit any of these services to you; please note these are not official authorized vendors of the AAP.

Maritz is AAP’s official vendor for Registration & Housing.

Exhibition Venue

Seattle Convention Center/Arch Building
Exhibit Halls 4 B – F
705 Pike Street
Seattle, WA 98101

Exhibition Dates and Hours

Friday, Oct. 30, 2026 10 a.m. – 6 p.m.
Saturday, Oct. 31, 2026 10 a.m. – 6 p.m.

Installation/Exhibitor Move-in

Targets move-in (freight only)

Monday, Oct. 26

2 – 4 p.m.

*Targets move-in

Tuesday, Oct. 27

8 a.m. – 5 p.m. (400 sq. ft. or larger)

*The service contractor will contact companies that will be targeted for move-in.

General exhibitor move-in

Wednesday, Oct. 28

8 a.m. – 5 p.m.

Thursday, Oct. 29

8 a.m. – 5 p.m.

Dismantle/Exhibitor Move-out

Saturday, Oct. 31 6:01 p.m. – 10 p.m.
Sunday, Nov. 1 8 a.m. – 2 p.m.

Booth Costs

Regular booth $40 per square foot
$400 charge for each corner
Non-Profit Booth $30 per square foot
$400 charge for each corner

Booth units are in increments of 100 square feet, with the smallest booth being a 10’ x 10’ unit.

Exhibit Space Fee Includes:

Rental of booth space
8’ high draped back wall and 3’ high draped side rails
Aisle carpeting
Booth ID sign
24-hour hall security
General cleaning of hall aisles and lounge areas
Four complimentary registration badges per 100 square feet of regular exhibit space.
Three complimentary Exhibit Hall guest passes per 10×10 booth contracted; must be requested.
Complimentary pre-show mailing list; upon request. Order form included in the online exhibitor service manual.
One listing in the Annual Meeting On-Site Mobile App of company name, phone, fax, web address, and booth number.
Products and services listing in the Annual Meeting On-Site Mobile App
Access to the Exhibitor Lounge

AAP Official Contracted Hotels

Grand Hyatt
Hyatt at Olive-8
Hyatt Regency – Headquarters
The Paramount
Sheraton – Headquarters

All hotels are within walking distance of the Seattle Convention Center so no shuttle services will be provided.

Housing reservation information will be emailed to all confirmed exhibitors in February 2026 by the official Academy’s housing and registration vendor, Maritz.

Exhibit Hall Attractions

AAP Charging Lounge
AAP Member Resource Center
AAP Research Forum Poster Session
AAP Continuing Education Pavilion (attendees can obtain and print certificates)
Complimentary lunches for meeting attendees
Complimentary morning coffee break for meeting attendees
Concessions
Global Speaker Pavilion
Lunch & Learn Sessions
Networking Reception
Perio Park
Speaker Studio

Breaks
Daily Attendee Mid-Morning Coffee Breaks
Friday, Oct. 30 & Saturday, Oct. 31
10:00 – 10:45 a.m.

Daily Attendee Lunch Vouchers Valid
Friday, Oct. 30 & Saturday, Oct. 31
11 a.m. – 3 p.m.

Concession Areas for Food & Beverage Purchases
Friday, Oct. 30 & Saturday, Oct. 31
11 a.m. – 3 p.m.

Networking Reception
Friday, Oct. 30
5:00 – 6:00 p.m.

Questions? Contact AAP’s Exhibits Manager Marge Palonis, CEM, at 312-573-3210 or [email protected].

The AAP is an ADA CERP® recognized education provider.

blog